Process

From first brief to delivered shipment.

Cross-border trade fails in predictable places: the supplier who turns out to be a broker, the Incoterm nobody read, the certificate that was started too late. This is the sequence we run to close those gaps, and what exists on paper at the end of each step.

  1. Step 01Consultation & brief

    We start with a conversation, not a proposal. What are you buying or selling, into which market, at what volume, against what deadline, and what has already gone wrong? Then we write the brief and send it back to you: technical specification, HS classification, target landed cost, volumes, delivery window, and the conformity regime that applies at destination. If the numbers do not work, you hear it here — at the first step, before anyone has spent money.

    You receive
    A written brief, a shortlist strategy, and a scope proposal with a fixed fee.
  2. Step 02Shortlist & verification

    We search on the European side: trade registries, industry associations, sector fairs, and our own network in Portugal and Germany. That produces a longlist. Then we cut it. Commercial registry extract, financial standing, ownership structure, export experience into the Gulf, and customer references we call ourselves rather than read. Where the order size justifies it, one of our specialists visits the plant and reports back with photographs, capacity notes and quality-control observations. You see the ones that survived, with a comparison you can read in a page.

    You receive
    A verified shortlist, a written comparison, and a factory audit report where a visit was made.
  3. Step 03Negotiation & agreement

    We run the RFQ in the supplier's own language and normalise the responses so you compare like with like. Then we negotiate: price, tooling, minimum order, lead time, warranty, spare parts, payment terms and the Incoterm — EXW, FOB, CIF, DAP or DDP — because the term decides who carries the risk at the quay. A letter of intent first where a relationship needs to be locked, then the contract. For dealership mandates the same discipline applies to territory, exclusivity, minimum annual purchase, marketing commitments, term and renewal. We advise on payment security, including letters of credit and documentary collection, and we bring in local counsel for anything touching local agency law.

    You receive
    A negotiated contract or distribution agreement, a term sheet, and a payment structure with the security instrument specified.
  4. Step 04Compliance & logistics

    Certification comes first, because certification is what strands containers. SABER registration with the SASO product and shipment certificates for Saudi Arabia; GSO G-Mark for regulated categories; ECAS or EQM through the UAE Ministry of Industry and Advanced Technology; SFDA registration for food, cosmetics and medical devices; halal certification where the product requires it; CE marking on the European side. In parallel we prepare the customs file — commercial invoice, packing list, certificate of origin with chamber legalisation, HS classification against the GCC unified customs tariff — and screen the transaction for dual-use export controls and sanctions exposure on both the EU and US lists. Then we book the freight. Sea out of Sines, Leixões, Hamburg or Bremerhaven; Hamburg alone runs around 100 liner services, including 13 direct services to the Red Sea and the Arabian Gulf. Source: Hafen Hamburg.

    You receive
    Issued certificates, the complete customs document set, a written screening record, and booked freight with a tracked schedule.
  5. Step 05Delivery & after-sales

    We track the shipment to the port of discharge and hand over to a clearing agent we have briefed ourselves, not one who reads the file for the first time on arrival. We stay on it until the goods are in your warehouse and, where the product needs it, installed, commissioned and running. Then the part most agents skip: warranty claims pressed with the manufacturer, spare-parts channels opened, and an annual review of price and terms before the second order.

    You receive
    Delivery confirmation, an open warranty and spare-parts channel, and reorder terms in writing.

On paper

What exists at the end.

A mandate with us produces documents, not impressions. Depending on the engagement, the file contains:

  • The written brief and specification
  • A verified supplier shortlist with the written comparison
  • Factory audit reports with photographs, where a visit was made
  • Normalised RFQ responses and the negotiation record
  • A landed-cost model
  • The signed contract or distribution agreement, with Incoterms 2020 specified
  • SABER, SASO, G-Mark, ECAS, SFDA or halal certificates as applicable
  • The full customs set: invoice, packing list, certificate of origin with legalisation, bill of lading, insurance certificate
  • A written counterparty screening record against the EU consolidated list and the OFAC SDN list
  • Freight booking, tracking and delivery confirmation
  • Warranty, spare-parts and reorder terms

Response time

One business day. Sunday to Friday.

The Gulf working week runs Sunday to Thursday and the European week Monday to Friday. Because we have people in both regions, we cover Sunday through Friday — so a question raised in Riyadh on Sunday morning is not waiting for Hamburg to open on Monday, and a Friday decision in Germany is not lost until the following week.

Write to info@euroeastgateway.com, send the form, or message us on WhatsApp — whichever is fastest for you.

Questions

Eight things people ask us first.

Is it legal to trade with Syria now?

Yes, and the change is recent and real. The EU lifted its economic sanctions on Syria in May 2025 and restored the EU–Syria Cooperation Agreement in May 2026. The United States terminated its comprehensive sanctions programme with effect from 1 July 2025, the Caesar Act was repealed effective January 2026, and the state-sponsor-of-terrorism designation was rescinded in August 2026. The headline is true and the small print matters. Targeted EU and US sanctions remain in force against named individuals and entities, and export controls still apply to certain goods. We screen every counterparty against the EU consolidated list and the OFAC SDN list, and we structure each transaction for full compliance. We will not tell you that all sanctions have been lifted, and we will not name any bank or entity as “safe” — screening is done per transaction, in writing, every time.

Do you charge the buyer or the supplier?

One or the other, never both. We represent one side of the table, and the side that pays us is the side whose interests we defend. If you are our client, we take no commission, rebate or “marketing contribution” from the supplier we put in front of you, and we will confirm that in writing for your engagement on request. It is the only way the shortlist means anything.

Which countries do you cover?

On the European side, sourcing across the whole European Union, with our deepest networks in Portugal and Germany — the two markets where we have our own people. On the eastern side, our focus is Saudi Arabia, the UAE and Qatar in the Gulf, plus the wider GCC, and Syria in the Levant. Our team is present in Saudi Arabia, the UAE, Qatar, Syria, Portugal and Germany.

Can you get me an exclusive dealership?

We can negotiate for one, and we are candid about what “exclusive” can mean in each market. What we do is map the European manufacturers genuinely open to appointing a distributor in your territory, approach them in their own language, present your house, and negotiate the letter of intent and then the distribution agreement — territory, exclusivity, minimum purchase, marketing commitments, term and renewal. The nuance you should hear early: registered commercial agencies in Saudi Arabia and the UAE are reserved for nationals and wholly nationally-owned entities. We structure agreements accordingly, with local counsel, so the exclusivity you sign is enforceable rather than decorative.

How do you verify a supplier?

Commercial registry extract and ownership check first — a surprising number of “manufacturers” are trading intermediaries. Then financial standing, export record into the Gulf, and customer references we telephone ourselves. Then the product: samples, and testing against the specification where the category warrants it. Where the order size justifies the trip, one of our specialists visits the plant and reports back with photographs, capacity observations and quality-control notes. Before shipment, a pre-shipment inspection while the balance is still unpaid.

Which certifications do imports into Saudi Arabia and the UAE need?

For Saudi Arabia, most regulated products require registration on the SABER platform, with a product certificate of conformity and then a shipment certificate of conformity issued against SASO standards; food, cosmetics and medical devices route through the SFDA. Saudi conformity is handled through SABER rather than consular legalisation. For the UAE, regulated goods go through ECAS or the Emirates Quality Mark with the Ministry of Industry and Advanced Technology, and the GSO G-Mark applies across the GCC for the categories it covers. Halal certification applies to food and to some cosmetics and pharmaceuticals. We manage these files as part of the mandate rather than leaving them with your supplier, and we start them early — certification is the single most common reason a container waits.

What languages do you work in?

Arabic, English, German and Portuguese, inside the team. That means the RFQ goes to a German manufacturer in German, the distribution agreement is negotiated in the language the other side thinks in, and your Arabic documentation reads as though it was written in Arabic. Nothing is handed to a translation agency and nothing reaches you as a summary of a summary.

How do fees work?

Three models. A project fee for a defined engagement with a defined end — a sourcing mandate, a market assessment, a certification file — agreed in writing before we start. A monthly retainer with a reduced commission on volume for ongoing programmes. A success fee for dealership acquisition, triggered on a signed agreement and not before. We publish no rate card, because no two mandates have been the same. You always get the fee, the scope and the exclusions in writing before any work begins, and there are no hidden supplier-side commissions behind any of it.

See the three services

Start here

Start at step one.

A first conversation costs you a message and about twenty minutes. You will leave it knowing whether the deal is worth running.